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Why Restaurants Are Outsourcing Their Accounting and Finance Functions

By Michael Zyborowicz, Nataly Quincoces .

Effectively managing finances can be a significant challenge to restaurant and hospitality businesses. To address this, an increasing number of establishments, from small cafes to large chains, are opting to outsource their accounting and finance functions. This strategic decision is motivated by several compelling factors that can enhance both operational efficiency and financial health.

Expertise and accuracy

Outsourcing accounting and finance provides access to professionals with specialized knowledge of the restaurant industry. These specialists are adept at handling payroll, tax compliance, inventory control, and cost management, ensuring accurate and timely financial reporting. This expertise helps minimize errors and avoid costly penalties.

Cost savings

Maintaining an in-house accounting and finance team can be expensive due to salaries, benefits, training, and technology investments. Outsourcing offers a cost-effective alternative, allowing restaurants to only pay for the services they need. This approach helps control costs while ensuring high-quality accounting and finance support.

Focus on core competencies

Running a restaurant involves everything from managing staff and suppliers to creating an exceptional dining experience. Outsourcing accounting and finance functions allow restaurant owners and managers to concentrate on these core operations without being bogged down by financial management complexities. This focus can lead to improved service quality and customer satisfaction.


As restaurants grow, their accounting and finance needs become more complex. Outsourcing provides the scalability necessary to handle this growth efficiently. An outsourced accounting and finance team can quickly adjust to the restaurant's changing needs, whether opening new locations, expanding menus, or navigating seasonal fluctuations. According to Everest Group, the finance and accounting outsourcing market has been growing at a steady rate of 11-13%.

Managing seasonal fluctuations

Seasonal fluctuations are common in the restaurant industry. Holidays, tourist seasons, and local events can all cause significant variations in customer traffic and sales volumes. Outsourcing accounting and finance helps manage these fluctuations by providing flexible, scalable services that can adjust to these changes. During peak seasons, outsourced accounting firms can increase support to handle higher transaction volumes, payroll processing, and inventory management. Conversely, during slower periods, services can be scaled back, ensuring cost-efficiency.

By leveraging outsourced accounting and finance services, restaurants can maintain consistent financial management practices regardless of seasonal changes. This flexibility helps to ensure accurate forecasting, budgeting, and maintaining cash flow, which are critical for navigating the ebbs and flows of the restaurant business.

Advanced technology

Professional services firms that specialize in the restaurant industry are likely to invest in the latest technology to streamline financial processes. By outsourcing, restaurants can benefit from these advanced tools without significant upfront investments. Technologies like analytics, automation, and AI can improve accuracy, enhance security, and provide real-time financial insights crucial for strategic decision-making.

Compliance and risk management

The restaurant industry is subject to various regulations, including health codes, labor laws, and tax requirements. Staying compliant is essential but can be a challenge. Outsourced accounting and finance firms are well-versed in these regulations and can help ensure restaurants remain compliant, reducing the risk of fines and legal issues. An increasing number of business owners outsource finance functions to maintain compliance and reduce risks. This trend reflects a broader movement towards leveraging specialized external services to manage complex financial landscapes and adhere to evolving compliance standards.

Outsourcing accounting and finance functions offers numerous advantages for restaurants, from cost savings and expertise to scalability and advanced technology. By partnering with specialized firms, restaurants can streamline their financial operations, focus on their core competencies, and drive growth and profitability. As the industry continues to evolve, outsourcing accounting and finance is becoming an increasingly strategic choice for restaurants looking to stay competitive and successful.

To learn more about how Citrin Cooperman can supplement or manage your financial management practices, please reach out to Business Process Outsourcing Practice Managing Partner Mike Zyborowicz or Nataly Quincoces.

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